Receptionist/PA

  • Up to £22500.00 per annum
  • Full Time
  • Liverpool
  • Admin and Secretarial
  • 20/05/2024
  • Office Support
  • BBBH7859
  • Receptionist/PA
  • Permanent
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At Adaptable Recruitment we have a great opportunity for a temporary Receptionist/PA to join a longstanding well established company in the Liverpool area

Package: £22500 - 12 Months Fixed Term Contract.
Holidays: 25 days + bank holidays
Location: Liverpool - Fully office based

Main Responsibilities to include:

  • Initial point of contact for all visitors to the office
  • Greet clients and other visitors in a friendly, professional, and courteous manner, notifying company contact of the visitor's arrival
  • Organise and provide refreshments for all clients, visitors, and directors, including Board and external client meetings
  • Ensure reception area and client meeting rooms are tidy and presentable, equipped with stationery and marketing material
  • Handle incoming and outgoing mail
  • Set up conference call facilities
  • Organise transport and office car parking for visitors
  • Arrange courier services and coordinate collections and deliveries
  • Take delivery of packages, contacting the appropriate person or department upon receipt Notify appropriate person or department of incoming facsimiles
  • Manage and order stationery requests and sundry items for the Liverpool office
  • Organise offsite secure document storage and retrieval
  • Assist and support the directors' PA, providing cover in the absence of the PA eg
  1. arranging travel and accommodation
  2. dealing with directors' expense claims
  3. typing correspondence, agendas and preparing PowerPoint presentations
  • Keep the client kitchen area clean and tidy throughout the day including loading and unloading the dishwasher when necessary
  • General office duties

The ideal Candidate:

  • Professional in both attitude and appearance
  • Excellent communication skills, both verbal and written
  • Sound administration and customer service skills
  • Good interpersonal and social skills
  • Confident, friendly and helpful personality
  • Highly organised with ability to prioritise own workload
  • Ability to work to deadlines with proven time management skills
  • Thorough approach to work and excellent attention to detail
  • Proficient typing/keyboard skills
  • Good working knowledge of Microsoft office applications eg Outlook, Word, Excel and PowerPoint
  • Reliable with good timekeeping
  • High degree of integrity with a flexible attitude
  • Must be able to work proactively and on own initiative Ability to remain calm and consistent under pressure
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