Personal Assistant/Receptionist - floater

  • Up to £35000.00 per annum
  • Full Time
  • Manchester
  • Admin and Secretarial
  • 27/11/2024
  • Office Support
  • BBBH8634
  • Personal Assistant/Receptionist - floater
  • Permanent
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At Adaptable Recruitment we have an Excellent Opportunity for an Experienced Personal Assistant/ Receptionist to join a leading professional services firm - You would be required to travel around 4 of their sites - Manchester, Leeds, Liverpool & Bolton.

Salary: up to £35,000 Depending On Experience
Holidays: 27 days + Bank Holidays
Location: Floater - Manchester, Leeds, Liverpool & Bolton
Working Hours: 35 hours
Benefits: Enhanced Benefits Package


Main Responsibilities to include:

  • The overall purpose is create and maintain a well organised and structured environment in which directors can be highly effective.
  • Optimise directors /teams time via skilled, proactive diary and logistical management.
  • Represent the company positively with external support teams (e.g. at owners, advisors etc.) and manage external meetings where appropriat.
  • Ensure meetings and events are thoughtfully planned and designed to maximise efficiency of director's time and to ensure they align to our business needs.
  • Support the preparation of materials for key meetings, and attend management meetings and make notes, take minutes, or record actions, as appropriate.
  • Assist the leadership team to thoughtfully respond to significant events in our colleagues lives.
  • Provide general administrative support to the leadership team

FOH Support:

  • Support the 'Front of House Manager' with maintaining effective Front of House Service Delivery across the FSG Estate.
  • Travelling to our various office locations to cover front of house duties for any holidays/sickness
  • General housekeeping and office maintenance
  • Keeping the office & meeting room clean and tidy throughout the day.
  • Meeting Rooms Bookings - Setting up meeting rooms and clearing them after use.
  • Organising lunches and laying them out.
  • Dealing with visitors to the office
  • Collect Post from Ground Floor Reception/ Distributing internal and external post/ organising parcel force

The Ideal Candidate:

  • Driving licence - this role will cover various office locations
  • Strong administrative and organisational skills, ideally gained in PA/EA role
  • Excellent, effective communication and people skills with the ability to recognise and manage sensitive situations appropriately
  • Ability to work independently and to prioritise and manage a workload which requires supporting several executives with different needs at different times
  • Excellent Microsoft Office (specifically Word, Excel, PowerPoint and Outlook) skills
  • Ability to record and write accurate, concise minutes and notes of meetings
  • Demonstrable problem-solving skills

Benefits to include:

  • Pension scheme with tax-efficient salary sacrifice option
  • Life Assurance Policy
  • Medicash policy to cover some Dental, optical and other medical expenses
  • Company sick pay
  • Enhanced Maternity, Paternity and IVF schemes
  • Flexible, agile working environment with a positive work-life balance
  • Monthly voucher awards



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